Call to order by President Ed Bigelow at 1:00 in
the Village Hall Council Chambers.
Roll
Call:
Present:
Alfiedson,
Bailey, Bigelow, Carlin, Childers, Lindstrom, O'Donnell
Also present:
Nancy Grant, Karen Way.
Approval of Agenda:
Motion to approve by Alfiedson, second by Bailey
and passed.
Approval of Minutes of January 6, 2010:
Motion
to approve by Childers, second by Bailey and passed.
Treasurer's Report:
Report by Treasurer Lindstrom is attached. Ken
also reported that work on the outline of duties for the new
treasurer continues.
Committee Reports:
Administration.
Ed Bigelow.
Ed called on Bill O'Donnell about Property
Management and Bill reported nothing new. Ed will pursue the
question of the cost of installing the Esther Dempsey sign at
the Information Booth.
Member Services.
Myrna Carlin.
Myrna reported that all is in order for both
the Spring and Summer dinners.
The Spring dinner, on May
26th,
will feature the popular Swiss
steak and chicken menu
and
the cost to the Society will be
$9
and the ticket cost
$13.
Karen Urick will be the speaker.
The Summer
dinner, on August
26th,
will be the same menu and costs,
and Myrna Carlin will be the speaker.
Myrna brought up
the fact that persons working on the dinner sometimes incur
hefty mileage expenses due to dinner business, and suggested
some sort of reimbursement.
It
was suggested that the IRS
reimbursement schedule, and similar material be reviewed and a
more specific policy be adopted in the future. A motion was
made by
Bill O'Donnell to approve
reimbursement for mileage incurred in connection with PHs
dinners; second by Bailey and passed unanimously.
Bill O'Donnell
reported on the quotes costs he'd gotten for printing the
placemats. After discussion about designing a new mat, it was
decided that due to time constraints we should stick to the
current mat, and design a new one in the future. Motion
that 500
should
be
printed with the existing design
by Bailey, seconded by Carlin and passed unanimously.
A
discussion about the Newsletter
led to a reaffirmation by
the
Board that the Newsletter
Committee has the authority to act on matters of format and
the like.
Museum.
Bob Childers.
A lengthy discussion took place regarding the
feasibility of the Society selling postcards of the
Interpretive Panels at the museum. Bill O'Donnell reported on
tentative cost figures he'd received, but couldn't realIy
proceed further until he had further information about the
nature of the card. The general consensus of the Board was
that due to their high cost, and the limited traffic in the
Museum, and the lack of interest in developing a business
plan, it would be better if the
PHs
dropped
the
matter.
Bob will report
on the status of the organization of Museum duties, clean-up
plans and the like at the next meeting.
Old Business:
Karen Way and Bob Childers talked about the Eva
Levich material. They found no trace of a written manuscript,
and there were three boxes of unorganized material. They have
gone through one box and will continue
with the other two
to see whether they can somehow organize the material.
New Business:
Nancy Grant brought up the possibility of
purchasing a CD presentation frame for the Museum. After some
discussion it was decided that the idea had merit and was worth
exploring. Further information will be gathered for the next
Board meeting.
Every two years, the Pentwater Lake Association
sends out a free copy of their Newsletter to prospective members
to increase their membership. They are about to do this,
stressing the fact that one doesn't have to live on the lake to
be a member. They would like permission to use our membership
roster to gather names for this mailing. There would be no
remuneration to the
PHS.
Motion by Ken Lindstrom to grant
this
request on a one-time basis, second
by Bill O'Donnell, passed
with
Alfiedson, Bailey, Bigelow, Carlin,
Lindstrom and O'Donnell voting yes; Childers voting no.
Adjournment:
Meeting adjourned at
3:00
p.m.
Next Meeting Date: May 5, 2010. Village Hall
Council Chamber
Respectfully Submitted
Jim Alfredson, Secretary
